Privacy Statement

Mackenzie Jones Solicitors Ltd is the Data Controller and/or the Data Processor of any personal information you may provide to the firm. The personal information we collect and hold about you is your privacy information.

This Notice applies to all the registered offices of Mackenzie Jones, the details of which can be found on its website at: www.macjones.com

Any queries or complaint about the application of this Notice or any query as to the management of your privacy information should be addressed to Anna Mills Morgan who is a Director of Mackenzie Jones and manages data protection issues on its behalf. Her contact details are

Mackenzie Jones is committed to respecting the privacy of all its clients and third party contacts who may provide personal information to it. Please read the following privacy notice so that:

If you need any assistance to understand the Notice or have any questions then the member of our team responsible for your matter will be very pleased to help you.

This Policy forms part of the Terms and Conditions of Business for all clients of the firm.

It applies to information about living identifiable individuals only. It applies to all information we hold whether manually or electronically.

What information does Mackenzie Jones collect about you?

We may collect and process personal information from or about you in the course of our business including when you contact or request information from us or when you engage our legal or other services or when you are providing services to us or to one of our clients. The exact information we hold will depend on what you have asked us to do or what we are contracted to do for you. This may include:

For Money Laundering Checks

We may receive personal data from you for the purposes of our money laundering checks, such as a copy of your passport. This data will be processed only for the purposes of preventing money laundering and terrorist financing, or as otherwise permitted by law or with your express consent.

For Legal Work

If you make a general enquiry of the firm, seek an estimate of costs for legal work, are provided with free initial advice or become a client of the firm, we will usually need information to confirm your identity e.g. your date of birth, personal detail relevant to your matter and circumstances as well as contact information for you and other parties to the matter.

During the course of any matter where we are acting for you as a client, personal information will be provided to us by or on your behalf or generated by us in the course of representing you and carrying out your legal work.

Our website and services are not specifically aimed at children because in legal work children are generally represented by their parent or guardian. Sometimes the nature of your matter may require that we collect and hold information about your children. You should be aware that privacy information about children enjoys special protection and will be held and processed accordingly. If you are a child and need further advice or explanation about how we would use your information please email Anna Mills Morgan.

The information that we need will be explained to you by a member of our team and/or set out in our letter of engagement depending on the nature of your matter.

For Financial Management

Financial Information such as payment related information

From Third Parties

We may also receive information about you from third parties such as estate agents, accountants, banks, surveyors, medical professionals, courts, regulatory bodies and other advisors and specialists related to your matter. Our clients and matter contacts may also provide us with information about you if you are involved in a transaction or dispute with one of our clients or have a connection with them such as being a tenant or employee of a client.

Third parties providing services to the firm may also provide basic personal information such as name, status and contact information.

How do we obtain your information?

How do we use this information?

We will use your information for the specific purpose(s) for which it has been provided to or collected by us e.g.:

We also use your information to administer, support, improve and develop our business generally and to enforce our legal rights.

We may also use the information that we collect about you for marketing and hospitality purposes e.g.:

Information gathered through cookies and similar technologies are used to measure and analyse information on visits to our websites, to tailor the websites to make them better for visitors and to improve technical performance. We will not use the data to identify you personally or to make any decisions about you.

What are the grounds which enable us to process your information?

We must have a lawful basis for collecting and processing your information; this will vary on the circumstances of how and why we have your information.

If, in advising and/or acting for you, we need to process any special i.e. sensitive categories of personal information then we must have a further lawful basis for processing. In that situation, the lawful basis for our processing will be:

There is also special protection for any information which may be provided about children which may be relevant in any matter. Where information is held about any children we will discuss with you the circumstances in which we or you may need to explain to them what information we are holding about them, the reasons for which we are holding this information and their own rights in this regard.

Sharing your information

Some of the information you provide to Mackenzie Jones will be held on our computers in the UK and will only be accessed by or given to our staff working in the UK. Some of the information you provide to Mackenzie Jones may be transferred to, stored and processed by third party organisations which process data for us and on our behalf. These third parties may be based or store or process information in the UK or elsewhere including outside of the EEA. As with many law firms, these third parties may include third party IT platforms (including cloud based platforms), suppliers of administrative and support services and suppliers of other specialist products.

We may also share your personal information with trusted third parties in accordance with arrangements the firm has in place with them, including:

This may also include government agencies and law enforcement agencies where this is required to comply with legal or regulatory requirements including the prevention of crime or terrorism.

Finally, if Mackenzie Jones merges with another business entity or divests a part of its business or carries out internal corporate restructuring, your information may be disclosed to Mackenzie Jones’ new business partners or owners or the new corporate entities.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy; please see the next section “Protection of your Information” below.

Protection of your information

We have in place administrative, technical and physical measures on our website and internally designed to guard against and minimise the risk of loss, misuse or unauthorised processing or disclosure of the personal information that we hold.

Where we transfer information to third parties to enable them to process it on our behalf, we ensure that the providers meet or exceed the relevant legal or regulatory requirements for transferring data to them and keeping it secure.

We will also ensure that where information is transferred to a country or international organisation outside of the UK / EEA, we will comply with the relevant legal rules governing such transfers.

We keep your personal information no longer than is necessary for the purpose for which it was collected. Information on our document retention policy can be made available on request to Anna Mills Morgan whose contact details are provided at the commencement of this Notice.

Your rights

We want you to know that at all times you have the benefit of a number of legal rights in relation to your personal information which we hold, although those rights may not apply in all cases or to all the information that we hold about you. For example, we may need to continue to hold and process information to establish, exercise or defend our legal rights.

You have the right to request that we:

We will respond to your request (including providing information on whether the rights apply in the particular circumstances) within the applicable statutory time period. If we are not sure who you are then we may ask you to provide evidence of identification.

Complaint to the Information Commissioner

You are entitled to make a complaint to the Information Commissioner at any time.  You can contact the Information Commissioner’s Office via https://ico.org.uk/ for information, advice or to make a complaint. The telephone number is 0303 123 1113.

We do not intend to process your personal information for any reason other than stated within this Privacy Notice.  We constantly review our internal privacy practices and may change this policy from time to time. 

Cookies

There are a number of different cookies in use on this site. If you do not know what cookies are, or how to control or delete them, then I recommend you visit http://www.aboutcookies.org for detailed guidance.

The list below describe the cookies in use on this site and what they are used for. Currently this site operates an ‘implied consent’ policy which means that it is assumed you are happy with this usage. If you are not happy, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (“Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.).

Google Analytics

Google Analytics is in use to collect information about visitor behaviour on the website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This data is collected via a JavaScript tag in the pages of the site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. You can find out more about Google’s position on privacy as regards its analytics service at http://www.google.com/intl/en_uk/analytics/privacyoverview.html